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Organization

MP NHM District M&E Officer Syllabus 2025

Age

  • Understanding E-Files:- Mark – 02
  1. Definition and advantages of e-files over physical files.
  2. Common file types: docx, .xlsx, pdf, jpg, .zip, etc.
  • File Organization:- Mark – 02
  1. Creating folders and subfolders.
  2. Naming conventions and best practices.
  3. File tagging, metadata, and categorization.
  4. Version control (v1, v2, final, revised, etc.)
  • File Operations:- Mark – 02
  1. Creating, editing, saving, renaming, and deleting files.
  2. Moving, copying, and compressing files.
  3. Emailing and uploading files securely
  • Tools Used:- Mark – 02
  1. File Explorer (Windows), Finder (Mac).
  2. Shared drives (e.g., Google Drive, OneDrive, Dropbox).
  3. File search tools and filters
  • Record Keeping (Digital/Computer-Based)
  • Fundamentals of Record Keeping:- Mark – 02
  1. Purpose and importance of record keeping.
  2. Types of digital records: financial, HR, project, correspondence, reports
  • File Formats for Record Keeping:- Mark – 02
  1. Text files: docx, .pdf.
  2. Spreadsheets: xls, .csv.
  3. Scanned documents: jpg, .png, .pdf
  • Retention Policies:- Mark – 02
  1. Duration for which different records must be kept.
  2. Archiving old records
  • Security and Confidentiality:- Mark – 02
  1. Password protection.
  2. Read-only access vs. edit rights.
  3. Access logs and tracking document history
  • Computer Storage Management
  • Storage Basics:- Mark – 02
  1. Types of storage: HDD, SSD, USB, cloud storage.
  2. Local vs. network storage.
  3. Primary vs, secondary storage.
  • Storage Devices:- Mark – 02
  1. Internal drives (C:, D:)
  2. External devices (USB, external HDD)
  3. Cloud storage platforms (Google Drive, OneDrive, Dropbox)
  • Storage Optimization:- Mark – 02
  1. Disk cleanup and removing temporary files.
  2. Organizing data to avoid clutter.
  3. Identifying large and duplicate files
  • Backup and Recovery:- Mark – 02
  1. Importance of regular backups.
  2. Manual vs. automatic backup tools.
  3. Cloud backup services.
  4. Recycle bin and file recovery basics.
  • Storage Security:- Mark – 01
  1. Antivirus and malware protection.
  • Definition and advantages of e-files over physical files.
  • Common file types: docx, .xlsx, pdf, jpg, .zip, etc.
  • Creating folders and subfolders.
  • Naming conventions and best practices.
  • File tagging, metadata, and categorization.
  • Version control (v1, v2, final, revised, etc.)
  • Creating, editing, saving, renaming, and deleting files.
  • Moving, copying, and compressing files.
  • Emailing and uploading files securely
  • File Explorer (Windows), Finder (Mac).
  • Shared drives (e.g., Google Drive, OneDrive, Dropbox).
  • File search tools and filters
  • Purpose and importance of record keeping.
  • Types of digital records: financial, HR, project, correspondence, reports
  • Text files: docx, .pdf.
  • Spreadsheets: xls, .csv.
  • Scanned documents: jpg, .png, .pdf
  • Duration for which different records must be kept.
  • Archiving old records
  • Password protection.
  • Read-only access vs. edit rights.
  • Access logs and tracking document history
  • Types of storage: HDD, SSD, USB, cloud storage.
  • Local vs. network storage.
  • Primary vs, secondary storage.
  • Internal drives (C:, D:)
  • External devices (USB, external HDD)
  • Cloud storage platforms (Google Drive, OneDrive, Dropbox)
  • Disk cleanup and removing temporary files.
  • Organizing data to avoid clutter.
  • Identifying large and duplicate files
  • Importance of regular backups.
  • Manual vs. automatic backup tools.
  • Cloud backup services.
  • Recycle bin and file recovery basics.
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